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Eftsure adds one extra validation step to the standard Dynamics 365 FO vendor payment process. Before you can generate a payment file, every EFT payment line in the journal must pass an Eftsure status check — confirming that each vendor’s bank account is verified and that you are paying the right payee at the right account. This real-time check guards against manual alterations and fraudulent bank account changes right up to the moment the payment file is created.
Eftsure strongly recommends keeping the D365 General Ledger parameter Allow multiple transactions within one voucher turned off, so each vendor payment transaction is associated to a single voucher. See D365 configuration best practices for details.

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Payment journal status icons

Before you validate a journal, the Eftsure status icon on each payment line is grey. After validation, each line shows one of the following: The Generate Payments button only becomes available when all lines in the journal are in a payable status (verified, self-certified, or excluded with the correct method of payment).

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Create a vendor payment journal

Navigate to Accounts Payable > Payments > Vendor payment journal to begin.
1

Create a new journal

Click New and select the Journal Name.
2

Open the journal lines

Click Lines or click on the Journal batch number to open the payment lines view.
3

Add payment lines

Choose one of the three methods below to add lines to the journal.
4

Validate the journal

Click Validate > Validate. Eftsure runs a real-time check on every line and updates the status icons. A reminder message is displayed before validation to confirm this step is mandatory.
5

Generate payments

Once all lines show a valid status, click Generate Payments, select the Method of Payment and company bank account, complete the electronic report parameters, and click OK to produce the payment file.

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Payment methods

1

Enter the payment line

Select the Vendor Account, enter a Description, and enter the Payment amount.
2

Save the line

Save the line. A reminder message confirms that the Eftsure validation step is required before generating the payment.
3

Validate

Click Validate > Validate. Eftsure status icons appear on the line.
4

(Optional) Print payment report

Select Print > Payments to extract a payment report for review or pre-approval. The report includes Eftsure status signals for each line.
5

Generate payment

Once validated, click Generate Payments to produce the payment file. The payment status automatically changes from None to Sent.
1

Enter the payment line

Select the Vendor Account and enter a Description.
2

Settle invoices

Click Settle transactions, select the correct invoices, click Mark selected, then click OK. The payment amount is calculated automatically from the settled invoice balances.
3

Validate

Save the line (a reminder message appears), then click Validate > Validate.
4

(Optional) Print payment report

Select Print > Payments to extract the report for pre-approval.
5

Generate payment

Click Generate Payments to produce the payment file.
Use this option to generate payments for multiple vendors at once.
1

Create the payment proposal

In the payment journal, click Payment proposal > Create payment proposal. Filter by Due date or Amount limit and click OK.
Enable Exclude invalid payments to automatically include only verified vendors, self-certified vendors, or vendors excluded from Eftsure verification in the proposal.
2

Filter by verification status

Use the built-in filter to remove invoices with undesirable statuses before confirming the proposal:
3

Create payments

Remove any invoices you do not want to pay, then click Create payments to transfer the remaining lines to the payment journal.
4

Validate

Click Validate > Validate. Eftsure checks every line and updates the status icons.
5

(Optional) Print payment report

Select Print > Payments for pre-approval review.
6

Generate payments

Click Generate Payments to produce the payment file.

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Excluded vendors and method of payment

Eftsure validates payment lines based on both the vendor bank account and the method of payment. If an excluded vendor (one exempt from Eftsure verification) is added to a journal using a method of payment that has Eftsure verification enabled, D365 displays an error when you try to validate the journal. To resolve this, assign the excluded vendor’s payment line a method of payment that has the Eftsure verification flag turned off. Configure methods of payment at Accounts Payable > Setup > Payments > Methods of Payment.

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Self-certification: a bypass for urgent payments

If you need to pay a vendor urgently but their bank account is not yet Eftsure-verified, self-certification lets an authorised user vouch for the bank account details internally, allowing payment to proceed.
Self-certifying a new supplier is not recommended. Use self-certification only when you are confident the bank account details are correct and can be trusted. The Eftsure Self-Certifier D365 security role is required to use this feature.

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When you can self-certify

Self-certification is available for bank accounts with the following statuses:
  • Not verified yet (orange thumb) — the account is not in Eftsure’s database.
  • Account name differs (red thumb) — the verified name does not match the name in your accounting software.

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Self-certify a single vendor

Access self-certification from any vendor-related form:
  • All vendors form: Eftsure > Actions > Self-certification
  • Eftsure Workspace > Vendors: Eftsure > Actions > Self-certification
  • Bank Accounts form: Eftsure > Actions > Self-certification
Select one or more bank accounts for the vendor and confirm. Once complete, the status changes to a sideways green thumb (self-certified). All self-certified vendors are listed in Eftsure Workspace > Vendors > Self-certified.

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Self-certify in bulk

1

Navigate to Eftsure Workspace > Vendors

Open the vendors list.
2

Select multiple vendors

Tick the checkbox next to each vendor you want to self-certify, or tick the top checkbox to select all.
3

Run self-certification

Click Eftsure > Actions > Self-certification.
You can self-certify multiple vendors in bulk, but you cannot remove self-certification in bulk for security reasons.

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Cancel a self-certification

If you decide to put a vendor through the standard Eftsure verification process, or to make a vendor inactive:
1

Open self-certification

Click Eftsure > Actions > Self-certification from any vendor-related form.
2

Remove the self-certification

Select Remove Self-certification and click OK.
3

Status reverts

The sideways green thumb is removed and the status reverts to the vendor’s current underlying verification status.

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Two-level self-certification

By default, self-certification requires only one approver. Your organisation can optionally enable a two-level approval process for additional control.
To activate two-level self-certification, contact the Eftsure Support team. Once enabled on the Eftsure portal, configure the approvers in D365 at Eftsure Workspace > Parameters > Vendor groups > Self-certification.
How it works:
  1. A Level 1 approver completes the self-certification (same process as single-level).
  2. The Level 2 approver receives an email notification.
  3. The Level 2 approver opens Eftsure menu > Self-Certification — Pending 2nd Approval and completes the second approval.
  4. The vendor bank account is marked as self-certified only after both approvals.
A single user may belong to both Level 1 and Level 2 user groups, but the two approval actions must be performed by two different users.

Related topics

Troubleshooting Eftsure inside D365 Finance & OperationsPayment Limits for Vendor Bank Accounts in Eftsure D365Vendor Group Configuration in Eftsure D365 ParametersPartner ISV Extensions for Eftsure Inside D365Frequently Asked Questions — Eftsure inside D365 FO